Your team approved every invoice last month. Who actually checked them?

Thousands of lines arrive, nobody has time to read them, so they get signed off. Rates creep up, charges fall outside the contract, the same work gets billed twice. SpendSure reads every line before you pay and writes the challenge for you.

Run it over your last three months of invoices Spot the warning signs

No finance system integration
Nothing changes for suppliers
See the findings before you commit

Brought to you by Libra Europe. The free trial runs on the SpendSure site.

One invoice, checked

1. Read
2. Match
3. Flag

Invoice

Agency staffing, nights
Matches the agreed rate
Passed
Pallet freight, outbound
Matches the contract
Passed
Deep clean, weekly
Billed above the agreed rate
Flagged
Planned maintenance
Matches the schedule
Passed

The flagged line comes back to you priced, with the evidence attached and the challenge already drafted.

Would have got back

Your figure, from your own invoices

An invented invoice, shown the way every real one is checked. No client data appears on this page.

Which of these sound familiar?

None of these are about people not caring. They're about volume.

01
Invoice approval is a signature rather than a check, and everybody knows it.
The PO matches, the total looks about right, it goes through.
02
Nobody could tell you what share of last month's invoices were wrong.
Not because it's zero. Because nobody has looked.
03
You couldn't say whether you're paying more for the same line than you did a year ago.
The contract says one thing. The invoices may have drifted since.
04
Queries get raised, then quietly dropped because nobody has time to argue them.
Writing the challenge and chasing the supplier is the part that never happens.
05
Any checking you do is a sample, or a quarterly review after the money has gone.
By then it's a credit note to chase, if anyone chases it.
06
You've paid a recovery audit a share of money that was yours in the first place.
Or you've been pitched one, and wondered why it has to happen afterwards.

See what's in your invoices

Approval is not checking. You're paying for the difference.

Whether it's haulage, packaging, raw materials, facilities, contractors or software, the pattern is the same. Nobody reads every line, so the lines nobody reads are the ones that cost you.

Rate creep
Out of scope
Billed twice

The price moved and nobody noticed

A few pence on a unit, a few pounds on a day rate. Each line looks fine on its own. Across a year of invoices it adds up to real money.

Charges the contract never covered

Premiums, surcharges and extras that appear on the invoice but not in the rate card or any agreed variation.

The same work, on two invoices

A different invoice number, a different month, the same job. Easy to miss when every invoice is approved on its own.

A recovery audit finds it after the cash has gone. SpendSure stops the payment instead.

Every line, every invoice, every month. Not a quarterly sample.

The money never leaves, so there's nothing to chase

No credit note to chase, no contingency fee, and the money stays in your account.

Checked three ways

1
Price
Against comparable invoices, to see whether the price has moved.
2
Scope
Against the contract, to see whether the charge is even in scope.
3
History
Against your history, to see whether you're paying for the same thing twice.

Your own spend becomes the yardstick

SpendSure starts with three months of the invoices you've already had. Each new line is checked against what you actually paid last time, not only against the contract. A rate that has quietly crept up has nowhere to hide.

The challenge is already written

When a line fails, SpendSure drafts the response to the supplier with the evidence in it. Your team reads it, edits it if they want, and sends it. The challenge actually goes out, instead of sitting on somebody's list until it's too late.

Three steps. No new system for your team to learn.

One invoice, checked

1. Read
2. Match
3. Flag

Invoice

Agency staffing, nights
Matches the agreed rate
Passed
Pallet freight, outbound
Matches the contract
Passed
Deep clean, weekly
Billed above the agreed rate
Flagged
Planned maintenance
Matches the schedule
Passed

The flagged line comes back to you priced, with the evidence attached and the challenge already drafted.

Challenge drafted, evidence attached

Ready for your team to read and send

An invented invoice, shown the way every real one is checked.

Connect

We connect to the mailbox your invoices already arrive in, then load three months of history and the contracts behind them. No finance system integration.

Check

Every new invoice is read line by line against comparable invoices, the contract and your own payment history. Failures are ranked by value, not by date.

Challenge

SpendSure drafts the reply to the supplier with the evidence attached. A person reads it and sends it. Everything that passes goes out clean and on time.

Not AP automation, and not a recovery audit.

AP automation

AP automation routes, codes and pays. It gets invoices through faster, but it doesn't ask whether the invoice was right.

A recovery audit

A recovery audit works after the money has gone. It finds what went wrong once it's too late, then takes a share of getting it back.

SpendSure

SpendSure sits between the two. It reads the invoice before payment, against your contract and three months of your own spend, and writes the challenge for you.

An invoice arrives, and it is paid.

Every invoice travels the same line. AP automation makes that line faster, but nothing on it asks whether the invoice was right.

Months later, somebody may look again.

A recovery audit starts here, after the money has gone, and takes a share of whatever it gets back.

SpendSure checks it before payment.

The check sits between arrival and payment, while the money is still in your account, and the challenge is written for you.

What we need from you

Access to the invoice inbox
The mailbox invoices already land in. No integration with your finance system, and nothing for your suppliers to change.
Three months of history
The invoices you've already received. They become the benchmark, so checking starts from what you actually pay rather than what you assume you pay.
Your contracts and rate cards
The terms you agreed, including schedules and variations, so each line can be tested against scope as well as price.

Run it over your last three months of invoices.

Give us your last three months of invoices and the contracts behind them. We'll show you what SpendSure finds in your own spend before you commit to anything.

Your invoices, your contracts, your findings
Thirty minutes to walk through what we'd need
No integration, no change for your suppliers
No commitment until you've seen the results

SpendSure is built by Libra Europe, consultants to manufacturing and supply chain businesses for more than twenty years. It's us you'll be talking to on the call.

Gareth Turner
Commercial Director
Rob Baldwin
Solutions Director

Talk to Libra about SpendSure

Tell us about your invoices and contracts, and we will reply within one working day to arrange a thirty-minute call.

Ready to start? The free trial is booked on the SpendSure site.

Book my free trial

Your team approved every invoice last month. Who actually checked them?

Which of these sound familiar?

Invoice approval is a signature rather than a check, and everybody knows it.

Nobody could tell you what share of last month's invoices were wrong.

You couldn't say whether you're paying more for the same line than you did a year ago.

Queries get raised, then quietly dropped because nobody has time to argue them.

Any checking you do is a sample, or a quarterly review after the money has gone.

You've paid a recovery audit a share of money that was yours in the first place.