SpendSure reads every line of every supplier invoice before you pay it.
Each line is checked against your contract, comparable invoices and what you have paid before. The lines that do not match are held, and the query to the supplier is drafted with the evidence attached.
No finance system integrationNothing changes for your suppliers
A Libra Europe product
Watch one invoice go through SpendSure.
An example invoice with five lines is checked. Three match what was agreed. The weekly deep clean is above the contract rate and the March waste collection was already billed on an earlier invoice, so both are flagged and a query is drafted to the supplier with the evidence attached, then raised once the team has read it.
Every line is read.
Not a sample and not just the total. Each line is taken on its own, the way a careful person would if they had the time.
A line is approved only when price, scope and history agree.
SpendSure starts from three months of the invoices you already have, so every new line is checked against what you actually pay.
Every line is checked three ways.
Against comparable invoices for the price, the contract for the scope, and your own history for anything billed twice. If one of them disagrees, the line is held and the reason is written beside it.
Rate creep shows up on the invoice where it starts.
Each line is set against what the same supplier charged you before, so a rate that edges up is caught the first time it moves rather than at the year-end review.
A held line becomes a query your team can send.
SpendSure drafts the challenge with the contract clause and the earlier invoice attached. Somebody at your end reads it and sends it, and follows it through to the credit note.
Where money goes on invoices that are approved but never read.
The rate moves and nobody notices.
A few pence on a unit or a few pounds on a day rate. Each line looks fine on its own, and across a year it adds up.
Charges the contract never covered.
Premiums, surcharges and extras that appear on the invoice but not in the rate card or any agreed variation.
The same work, billed twice.
A different invoice number and a different month for the same job. Easy to miss when every invoice is approved on its own.
SpendSure checks the invoice between its arrival and your payment.
Accounts payable software moves invoices through faster. A recovery audit looks for mistakes months after the money has gone. SpendSure works in the gap between the two.
AP automation
Routes, codes and pays invoices, without asking whether each line was right.
SpendSure
Reads every line before payment, against your contract and your own spend, and drafts the query for you.
A recovery audit
Finds what went wrong after payment, then takes a share of whatever it gets back.
Starting needs three things you already have.
SpendSure is for businesses spending £10m or more a year with their suppliers, in any sector that is invoiced for what it buys.
01Access to the invoice inbox
The mailbox invoices already land in. No integration with your finance system, and nothing for your suppliers to change.
02Three months of invoices
The invoices you have already received. They become the benchmark, so checking starts from what you actually pay.
03Your contracts and rate cards
The terms you agreed, including schedules and variations, so each line is tested against scope as well as price.
What finance directors ask before a trial.
Will it start arguments with our suppliers?
How much work does it make for my team?
What happens to a line it cannot check?
Can it see our bank or pay anybody?
Run SpendSure over three months of your own invoices.
Give us your last three months of invoices and the contracts behind them, and we will show you what SpendSure holds back before you commit to anything.
Your invoices, your contracts, your findingsNo commitment until you have seen the results
Talk to Libra about SpendSure
Book a free trial on the SpendSure site, or talk to the Libra team first.